Legal Executive Secretary

Legal Executive Secretary

  • Location

    Birmingham, West Midlands

  • Sector:

    Office Support

  • Job type:


  • Salary:

    £26000 - £29000 per annum

  • Contact:

    Sally-Anne Cole

  • Contact email:


  • Job ref:


  • Published:

    over 1 year ago

  • Expiry date:


Legal Executive Secretary



This role is to provide high quality legal secretarial and administrative services to the Corporate Legal Services team consisting of 1 x Partner and 1 x Director (for Legal admin support only), 3 x Senior Managers and 3 x Assistant Managers (all qualified Solicitors) and 1 x Paralegal.

The Role:

  • Efficient production of correspondence and legal documents, to a high standard and to meet deadlines. This may include the use of audio transcription and will include making amendments to documentation often through heavily handwritten mark-ups.
  • Completion preparation
  • Full diary and inbox ownership/management as required
  • Coordinating internal and external meetings as required
  • Attending meetings and taking minutes
  • Carrying out research for client meetings
  • Booking travel and accommodation, and compiling detailed itineraries
  • Booking meeting rooms, equipment and catering
  • Organising events
  • Organising internal and external meetings/conferences/functions in person, via Video Conference and Skype for Business
  • Copy and audio typing
  • Producing Excel spreadsheets
  • PowerPoint production
  • Liaising with create graphic services for client documents
  • Liaising with document production
  • Visa applications

The Person:

  • High standard of communication skills
  • Experience of working in a fast-paced corporate environment
  • Ability to work with minimal guidance and supervision
  • Demonstrates flexibility and resilience
  • Able to Minute/Note take effectively
  • 5 GCSEs/'O' Levels or equivalent at grades A-C including English and Maths
  • ILEX Legal Secretary Certificate and Diploma

If you are ready for your next challenge please apply now

It is Wells Tobias Recruitment Solutions' policy, as a matter of courtesy, to respond to all applications within three working days. However because of the volume of applications, we are sometimes unable to respond to individual applicants. If we have not contacted you within three working days your application has been unsuccessful and your details have not been retained. Please apply for any other position that you may see in the future. Thank you.